# Project Files and Folders A project may have Files associated with it such as Protocol documents and specifications. TrialGrid provides a simple file manager for the upload, storage and management of Files into Folders. Files can be arranged into Folders and Folders can be nested within each other. ## Adding Files Files can be added to the Project by: > 1. Dragging Files from the filesystem to the drag target area at the top of the Files section. This will upload the Files and add them to the root folder. > 2. Clicking the "Upload File" button in the header of the Files area. This opens a dialog to select the File to upload. The uploaded File will be added to the root Folder. > 3. Click the "Upload File" button on a Folder line. This opens a dialog to select the File to upload as a child of that Folder. ## Moving Files and Folders Files and Folders can be moved between Folders by dragging them from their original Folder in the tree and dropping them onto their new Folder. When a Folder is dragged to a new location, all its contained Files and Folders are also moved to the new location. If a File or Folder is dragged onto the headings of the File table then that File or Folder is moved to the root Folder of the tree. ## Adding Folders Folders can be added to the Project by: > 1. Clicking the "New Folder" button in the header of the Files section. This adds a new Folder to the root Folder. > 2. Clicking the "New Folder" button on a Folder line of the tree. The "New Folder" button is a drop-down option of the "Upload File" action button on the folder line. A new Folder is added as a child of the selected Folder. ## Renaming Files and Folders Files and Folders can be renamed by double-clicking their names in the tree or by selecting the "Rename" button from the File or Folder line of the File tree. ## Deleting Files and Folders Files and Folders may be deleted by selecting "Delete" from the action button of the File or Folder line of the tree. > **Note:** Deleting a Folder deletes all Files and Folders contained in that Folder. Deleted Files and Folders are removed from the system and **cannot be recovered**. ## Making Files Public By default all files are private - only logged in users with at read only access to the Project may view or download the files. However, files may be made **public** by users with the Publish Files permission. When a file is made public a button appears in the listing which allows the URL to that file to be copied to the clipboard. This URL can be used to view the file by **anybody with the URL**. This makes it especially useful for purposes such as CRF Completion Guidelines which are linked in Medidata Rave Form and Field help. > **Important:** The URL for the file is made up of the TrialGrid URL name, the Project Name, the folders in which the file exists and the file name. **If you change any of these the public URL will change** Files which are public can be made private again.